Last updated
Last updated
Organizations with resilient real estate portfolios are able to prepare for, react to and withstand the effects of acute and longer-term climate risks. As the impacts of climate change continue to pose significant risks to properties worldwide, it is pertinent that organizations understand the risks associated with their properties while developing plans to respond and adapt to these risks. Integrating climate resilience strategies and developing emergency response plans can help organizations reduce disruptions and recover from myriad external forces. By proactively building resilience, organizations can protect property assets, ensure business continuity and safeguard the well-being of occupants and communities.
Four metrics are available in the “Resilience” category:
To increase awareness of current and future climate-related and disaster risks through a physical climate risk screening; to inform prioritization of detailed physical climate risk assessments; and to ensure long-term safety and sustainability.
Physical Climate Risk Screening
A high-level screening that evaluates the exposure of properties in a portfolio to potential physical climate hazards (e.g., floods, storms, wildfires, etc.) The screening identifies which properties are at risk based on geographic location and climate projections, and helps organizations prioritize properties for detailed assessments and mitigation efforts.
Percentage or number of properties where a Physical Climate Risk Screening was completed.
Performance Approach A (absolute performance): Verification of the number or percentage of properties where a Physical Climate Risk Screening was completed across the defined portfolio for the reporting year.
Performance Approach B (performance change): Verification of the change from a baseline year in the percentage of properties where a Physical Climate Risk Screening was completed across the defined portfolio.
Provide the total number of properties within the portfolio for which a Physical Climate Risk Screening was completed for the reporting year (Performance Approach A) and for the reporting year and a baseline year (Performance Approach B). Screenings completed for properties in a previous year may be included if an evaluation confirms no significant risk changes. Provide the method, standard, framework or tool used to complete the screenings.
The Physical Climate Risk Screening should include the following elements:
Risk Identification: Identify observed, projected and future natural hazards and assess relevant effects to the properties in the portfolio. Identified hazards may be currently affecting the property or may affect it in the future. Qualifying hazards are site-specific natural hazards that can include:
Acute Physical Risks: Acute physical risks are event-driven climate risks, including increased severity of extreme weather events (e.g., drought, earthquake, extreme heat and cold, flooding and storm surge, hurricane and high winds, hail, landslide and sinkholes, tornado, tsunami, wildfire and smoke, winter storms, etc.).
Chronic Physical Risks: Chronic physical risks are longer-term shifts in climate (e.g., air quality, changing precipitation patterns, changing temperature patterns, sea level rise, water stress, etc.).
Risk Exposure Analysis: An analysis of the risk exposure, including a rating of the likelihood a risk may occur and its potential magnitude of impact on the portfolio. These ratings can be provided numerically or categorically (e.g., low, medium, high, etc.). Include time horizons for the short, medium, and long-term in the analysis.
Risk Mitigation Strategies: Recommended next steps for high-risk priorities (e.g., detailed assessments, resilience measures, adaptation strategies, etc.).
Portfolio-Level Documentation:
Policies: If applicable, provide documentation e.g., a narrative, policies, reports, letter from CEO, etc.) indicating the organization’s commitment to resilience and/or completing Physical Climate Risk Screenings for properties in its portfolio.
Methodology: Provide documentation describing the portfolio-level methods and procedures which outline the steps that the organization took to complete the Physical Climate Risk Screenings across its portfolio. Include:
Frameworks or tools that were used for completing the assessments.
Methods used to identify risks.
Assumptions, estimations and data sources used for risk identification, and the risk’s magnitude and likelihood of impact.
Information about the teams, individuals and roles responsible for conducting the screening.
The scale or rating used for screening magnitude and likelihood of probable maximum loss.
If applicable, provide template checklists used to complete the screenings.
Portfolio Risk Screening Summary: Provide a narrative, report or other relevant documentation that summarizes the risk findings across all properties. Include portfolio-wide trends, potential risk concentrations in specific regions or types of properties, and a summary of recommended next steps for high-risk properties.
Property-Level Documentation:
Property-Level Data: Indicate the properties for which a Physical Climate Risk Screening was completed for the reporting year (Performance Approach A) and baseline year and reporting year (Performance Approach B) in the PERFORM Property-Level Data Form provided. Alternative documentation (e.g., spreadsheets prepared for other reporting entities internal tracking sheets, etc.) may be provided if it includes the same information as the PERFORM Property-Level Data Form.
Property-Level Sample Documents: Provide Physical Climate Risk Screening reports for a sample of SQRT(n) properties, where ‘n’ is the total number of properties in the portfolio. A list of properties selected for sampling will be provided during the portfolio creation process via the Multiple Property Upload Template. Each report submitted should state:
The name and address of the property included in the assessment. Ensure the property is included in the PERFORM Property-Level Data Form.
The date the screening was completed. Ensure the screening was completed within the applicable year.
The minimum required aspects of a Physical Climate Risk Screening – risk identification, exposure analysis and mitigation strategies (see Requirements), or demonstrate the completion of any referenced tools or checklists.
Percentage of Properties with Completed Screenings:
Calculated by dividing the number of properties for which a Physical Climate Risk Screening was completed by the total number of properties in the portfolio and multiplying the fraction by 100.
N = Number of properties for which a Physical Climate Risk Screening was completed T = Total number of properties in the portfolio
Performance Change:
Performance change between the reporting year and a baseline year is calculated for this metric using the percentage point change formula:
RY = Reporting Year BY = Baseline Year
Acute Physical Risk: Event-driven climate risks, including the increased severity of extreme weather events (e.g., cyclones, hurricanes, heat or cold waves, floods, etc.). (Source: U.S. Environmental Protection Agency).
Chronic Physical Risk: Longer-term shifts in climate patterns (e.g., sustained higher temperatures, changing precipitation patterns, etc.) that may cause sea level rise or chronic heat waves. (Source: U.S. Environmental Protection Agency).
Physical Climate Risks: The potential negative impacts of climate change on a portfolio. Physical risks emanating from climate change can be event-driven (acute) or relate to longer-term shifts (chronic) in precipitation, temperature and weather variability. (Source: Task Force on Climate-related Financial Disclosures)
Physical Climate Risk Screening: A high-level screening that evaluates the exposure of properties to potential physical climate hazards (e.g., such as floods, storms, and wildfires, etc.).
Risk Exposure: The presence of people; livelihoods; species; ecosystems; environmental
functions; services; resources; infrastructure; or economic, social, or cultural assets in places :that could be adversely affected by the risk. (Source: Intergovernmental Panel on Climate Change)
Risk Mitigation: The lessening of the potential adverse impacts of physical hazards (including those that are human induced) through actions that reduce hazard, exposure, and vulnerability. (Source: Intergovernmental Panel on Climate Change)
Time Horizons: Periods used to evaluate exposure to risks, typically defined as short-, medium- and long-term horizons. An important aspect for organizations to consider is the time horizon for assessing exposures. While the common perception is that climate-related risks are “long-term,” arising in 10, 20, or 30 years, this may not be the case. Policies, technology innovation and markets are likely to adjust and shift in advance of many foreseeable climate trends. Likewise, more frequent and severe storms, floods and droughts are occurring today. Organizations, therefore, should carefully consider the time horizon they use to evaluate their exposures and possibly assess them over a range of time horizons to capture potential exposures arising in the short, medium, and longer term. (Source: Task Force on Climate-related Financial Disclosures).
INTENT
To promote comprehensive assessment of building portfolios for climate resilience; to increase awareness of hazards and risks; to reduce vulnerabilities; and to ensure long-term safety and sustainability.
Physical Climate Risk Assessment
A detailed evaluation that analyzes the specific vulnerabilities of individual properties to climate-related hazards (e.g., floods, storms, etc.). A Physical Climate Risk Assessment includes site-specific assessments, projected impacts under various climate scenarios and financial implications. It provides a deeper understanding of potential risks and their impacts compared to a high-level Physical Climate Risk Screening
Percent or number of properties where a physical climate risk assessment was completed.
Performance Approach A (absolute performance): Verification of the number or percentage of properties where a Physical Climate Risk Assessment was completed within a portfolio for the reporting year.
Performance Approach B (performance change): Verification of the change from a baseline year in the percentage of properties where a Physical Climate Risk Assessment was completed across the defined portfolio.
Provide the total number of properties within the portfolio for which a Physical Climate Risk Assessment was completed for the reporting year (Performance Approach A) and the reporting year and a baseline year (Performance Approach B). Assessments completed for properties in a previous year may be included if an evaluation confirms no significant risk changes.
Provide the method, standard, framework or tool used to complete the Assessments. Acceptable standards and frameworks include but are not limited to:
The Physical Climate Risk Assessment should include:
Risk Identification: Identify observed, projected and future natural hazards and assess relevant effects to the properties in the portfolio. Qualifying hazards are site-specific natural hazards that can include:
Acute Physical Risks: Acute physical risks are event-driven climate risks, including increased severity of extreme weather events (e.g., drought, earthquake, extreme heat and cold, flooding and storm surge, hurricane and high winds, hail, landslide and sinkholes, tornado, tsunami, wildfire and smoke, winter storms, etc.).
Chronic Physical Risks: Chronic physical risks are longer-term shifts in climate (e.g., air quality, changing precipitation patterns, changing temperature patterns, sea level rise, water stress, etc.).
Climate Scenario Analysis: Include specific climate scenarios to complete assessments. Examples of scenarios include the Shared Socioeconomic Pathways (SSPs), which are scenarios outlining potential future socioeconomic trends and their potential effects on climate change. Another common example of warming scenarios is the Representative Concentration Pathways (RCPs), which are scenarios that model how greenhouse gases (GHGs) and radiative forcing may change in the future. RCPs are used to forecast the impact of emissions scenarios on global temperatures. SSPs and RCPs are used to gain insights into the potential outcomes of present-day actions. For each scenario used, identify which are a the low-warming scenario, the middle-warming scenario and the high-warming or business-as-usual scenario.
Risk Exposure Analysis: An analysis of the risk exposure, including a rating of the likelihood a risk may occur and its potential magnitude of impact on the portfolio. These ratings can be provided numerically or categorically (e.g., low, medium, high, etc.). Include time horizons for the short, medium, and long-term in the analysis. A Risk Exposure Analysis should also outline the relationships between the most impactful hazard(s) and the planning, operations and maintenance of the properties.
Financial Impact Analysis: Monetary risks and opportunities that could be expected to affect the portfolio’s cash flow, access to finance or cost of capital over the short, medium or long term.
Risk Mitigation Strategies: Recommended next steps for high-risk priorities (e.g., detailed assessments, resilience measures, adaptation strategies, etc.).
Portfolio-Level Documentation:
Policies: If applicable, provide documentation (e.g., narratives, policies, reports, letter from CEO, etc.) indicating the participating organization’s commitment to resilience and/or completing Physical Climate Risk Assessments for properties in its portfolio.
Methodology: Provide documentation describing portfolio-level methods and procedures the organization undertook to complete the Physical Climate Risk Assessments across its building portfolio. Include:
Frameworks or standards that were used for completing the assessments.
Assumptions, estimations and data sources used for risk identification magnitude and likelihood of impact.
Methods used to identify risks.
Information about the teams, individuals and roles responsible for conducting the assessments.
Approaches to monitoring, evaluation and continuously assessing risks.
Template checklists used to complete the assessments in a consistent manner.
Portfolio Risk Assessment Summary: Provide documentation that summarizes the risk findings across all properties. Include:
Portfolio-wide trends and potential risk concentration in specific regions or types of properties.
Descriptions of which risk mitigation actions are planned or already implemented to mitigate impacts of the identified risks.
Descriptions of the risks and opportunities that could be expected to affect the portfolio’s cash flow, access to finance or cost of capital.
Property-Level Documentation:
Property-Level Data: Indicate the properties for which a Physical Climate Risk Assessment was completed for the reporting year (Performance Approach A) and baseline year and reporting year (Performance Approach B) in the PERFORM Property-Level Data Form provided. Alternative documentation (e.g., spreadsheets prepared for other reporting entities, internal tracking sheets, etc.) may be provided if it includes the same information as in the PERFORM Property-Level Data Form.
Property-Level Sample Documents: Provide Physical Climate Risk Assessment reports for a sample of SQRT(n) properties, where ‘n’ is the total number of properties in the portfolio. A list of properties selected for sampling will be provided during the portfolio creation process via the Multiple Property Upload Template. Each Report submitted must state:
The name and address of the property included in the assessment. Ensure the property is included in the Property-Level Data Form.
The date the assessment was completed. Ensure the assessment was completed within the applicable year.
The minimum required aspects of a Physical Climate Risk Assessment – risk identification, exposure analysis, climate scenarios, financial impacts and mitigation strategies (see Requirements) or demonstrate the completion of any referenced tools or checklists.
Percentage of Properties with Completed Assessments:
Calculated by dividing the number of properties for which a Physical Climate Risk Assessment was performed by the total number of properties in the portfolio and multiplying the fraction by 100.
N = Percentage of properties for which a Physical Climate Risk Assessment was performed T = Total number of properties in the portfolio
Performance Change:
Performance change between the reporting year and a baseline year is calculated for this metric using the percentage point change formula:
RY = Reporting Year BY = Baseline Year
Acute Physical Risk: Event-driven climate risks, including the increased severity of extreme weather events (e.g., cyclones, hurricanes, heat or cold waves, floods, etc.). (Source: U.S. Environmental Protection Agency).
Chronic Physical Risk: Longer-term shifts in climate patterns (e.g., sustained higher temperatures, changing precipitation patterns, etc.) that may cause sea level rise or chronic heat waves. (Source: U.S. Environmental Protection Agency).
Physical Climate Risks: The potential negative impacts of climate change on a portfolio. Physical risks emanating from climate change can be event-driven (acute) or relate to longer-term shifts (chronic) in precipitation, temperature and weather variability. (Source: Task Force on Climate-related Financial Disclosures)
Physical Climate Risk Assessment A detailed evaluation that analyzes the specific vulnerabilities of individual properties to climate-related hazards (e.g., floods, storms, etc.).
Risk Exposure: The presence of people; livelihoods; species; ecosystems; environmental
functions; services; resources; infrastructure; or economic, social, or cultural assets in places that could be adversely affected by the risk. (Source: Intergovernmental Panel on Climate Change)
Risk Mitigation: The lessening of the potential adverse impacts of physical hazards (including those that are human induced) through actions that reduce hazard, exposure, and vulnerability. (Source: Intergovernmental Panel on Climate Change)
Time Horizons: Periods used to evaluate exposure to risks, typically defined as short-, medium- and long-term horizons. An important aspect for organizations to consider is the time horizon for assessing exposures. While the common perception is that climate-related risks are “long-term,” arising in 10, 20, or 30 years, this may not be the case. Policies, technology innovation and markets are likely to adjust and shift in advance of many foreseeable climate trends. Likewise, more frequent and severe storms, floods and droughts are occurring today. Organizations, therefore, should carefully consider the time horizon they use to evaluate their exposures and possibly assess them over a range of time horizons to capture potential exposures arising in the short, medium, and longer term. (Source: Task Force on Climate-related Financial Disclosures)
Financial Impact Analysis Monetary risks and opportunities that could be expected to affect the portfolio’s cash flow, access to finance or cost of capital.
Scenario Analysis: A process for identifying and assessing a potential range of outcomes of future events under conditions of uncertainty. In the case of climate change, for example, scenarios allow an organization to explore and develop an understanding of how the physical and transition risks of climate change may impact its businesses, strategies, and financial performance over time. (Source: Task Force on Climate-related Financial Disclosures)
To increase the awareness of physical and business transition risks related to climate change for real estate portfolios; to reduce vulnerabilities; and to ensure long-term safety and sustainability.
Climate Transition Risk Assessment
A process for evaluating how a real estate portfolio might be affected by the transition to a lower-carbon economy and reducing GHG emissions.
Percentage or number of properties for which a Climate Transition Risk Assessment was completed.
Performance Approach A (absolute performance): Verification of the number or percentage of properties where a Climate Transition Risk Assessment was completed across the defined portfolio for the reporting year.
Performance Approach B (performance change): Verification of the change from a baseline year in the percentage of properties where a Climate Transition Risk Assessment was completed across the defined portfolio.
Provide the total number of properties within the portfolio for which a Climate Transition Risk Assessment was completed for the reporting year (Performance Approach A) and for the reporting year and a baseline year (Performance Approach B). Assessments completed for properties in a previous year may be included if an evaluation confirms no significant risk changes.
Provide the method, standard, framework or tool used to complete the assessments. Acceptable industry standards and frameworks include but are not limited to:
A Climate Transition Risk Assessment evaluates how a portfolio might be affected by the transition to a lower-carbon economy and reduction of GHG emissions. The assessment should include:
Risk Identification: Identify observed, projected and future transition risks, and assess relevant effects to the properties in the portfolio. Evaluate each of the following transition risks in all warming scenarios:
Policy and Legal Risks:
Increased pricing of GHG emissions.
Enhanced emissions-reporting obligations.
Mandates on and regulation of existing products and services.
Exposure to litigation.
Technology Risks:
Substitution of existing products and services with lower emissions options.
Unsuccessful investment in new technologies.
Cost to transition to lower emissions technology.
Market Risks:
Changing customer behavior.
Uncertainty in real estate market signals (e.g., not being able to obtain green infrastructure materials due to an increase in demand, etc.).
Increased cost of raw materials.
Reputational risks:
Shift in consumer preferences.
Stigmatization of the sector.
Increased stakeholder concern or negative stakeholder feedback.
Employee health and safety.
Insurance coverage.
Climate Scenario Analysis: Include specific climate scenarios to complete assessments. Examples of scenarios include the Shared Socioeconomic Pathways (SSPs), which are scenarios outlining potential future socioeconomic trends and their potential effects on climate change. Another common example of warming scenarios is the Representative Concentration Pathways (RCPs), which are scenarios that model how greenhouse gases (GHGs) and radiative forcing may change in the future. RCPs are used to forecast the impact of emissions scenarios on global temperatures. SSPs and RCPs are used to gain insights into the potential outcomes of present-day actions. For each scenario used, identify which are a low-warming scenario, the middle-warming scenario and the high-warming or business-as-usual scenario.
Risk Exposure Analysis: Define magnitude and likelihood of risks on a Likert scale. Include how each risk is specific to the portfolio (e.g., what regulations exist or will exist in the future that will have a direct impact on the portfolio such as US SEC Climate-related disclosures, EU climate regulations, country-specific carbon taxes, etc.). Define time horizons for the short-, medium-, and long-term that were used in the assessment.
Risk Mitigation Strategies: Recommended next steps for high-risk properties (e.g., detailed assessments, resilience measures, adaptation strategies, etc.).
Portfolio-Level Documentation:
Policies: If applicable, provide documentation (e.g., narratives, policies, reports, letter from CEO, etc.) indicating the participating organization’s commitment to completing Climate Transition Risk Assessments for properties in its portfolio.
Methodology: Provide documentation describing portfolio-level methods and procedures outlining the steps that the organization took to complete the Climate Transition Risk Assessments across its portfolio, including:
Frameworks or standards that were used for completing the assessments.
Methods and procedures of risk identification and how identified risks were rated for both magnitude and likelihood of impact. This should include any data sources used to identify and/or measure transition risks.
Methods of assessing these risks and provide the reason for using selected warming scenarios.
Information about the teams, individuals and roles responsible for managing Climate Transition Risk Assessments across the portfolio.
Assumptions, estimations and data sources used for risk identification, quantification and likelihood of impact.
Approaches to the future of monitoring, evaluation and continuously assessing risks.
Portfolio Risk Assessment Summary: Provide documentation that summarizes the risk findings across all properties. Include:
Portfolio-wide trends and potential risk concentration in specific regions or types of properties.
Actions planned or already implemented to mitigate impacts of the identified, material risks.
Risks and opportunities that could be expected to affect the portfolio’s cash flow, access to finance or cost of capital over the short, medium or long term.
Property-Level Documentation:
Property-Level Data: Indicate the properties for which a Climate Transition Risk Assessment was completed for the reporting year (Performance Approach A) and baseline year and reporting year (Performance Approach B) in the PERFORM Property-Level Data Form provided. Alternative documentation (e.g., spreadsheets prepared for other reporting entities, internal tracking sheets, etc.) may be provided if it includes the same information as the PERFORM Property-Level Data Form.
Property-Level Sample Documents: Provide completed Climate Transition Risk Assessment reports for a sample of SQRT(n) properties, where ‘n’ is the total number of properties in the portfolio. A list of properties selected for sampling will be provided during the portfolio creation process via the Multiple Property Upload Template. Each report submitted must state:
The name and address of the property included in the assessment. Ensure the property is included in the Property-Level Data Form.
The date that the assessment was completed. Ensure the assessment was completed within the applicable year.
The minimum required aspects of a Climate Transition Risk Assessment (see Requirements) including the identification of risks and associated results for the property, and any mitigation measures identified or implemented.
Percentage of Properties with Completed Assessments:
Calculated by dividing the number of properties where a Climate Transition Risk Assessment was completed by the total number of properties in the portfolio and multiplying the fraction by 100.
N = Number of properties where a Climate Transition Risk Assessment was completed T = Total number of properties in the portfolio
Performance Change:
Performance change between the reporting year and a baseline year is calculated for this metric using the percentage point change formula:
RY = Reporting Year BY = Baseline Year
Climate Transition Risk: Climate-related risks associated with the transition to a lower-carbon economy, the most common of which relate to policy and legal actions, technology changes, market responses, and reputational considerations. (Source: Task Force on Climate-related Financial Disclosures)
Risk Exposure: The presence of people; livelihoods; species; ecosystems; environmental functions; services; resources; infrastructure; or economic, social, or cultural assets in places that could be adversely affected by the risk. (Source: Intergovernmental Panel on Climate Change)
Risk Mitigation: The lessening of the potential adverse impacts of physical hazards (including those that are human induced) through actions that reduce hazard, exposure, and vulnerability. (Source: Intergovernmental Panel on Climate Change)
Time Horizons: Periods used to evaluate exposure to risks, typically defined as short-, medium- and long-term horizons. An important aspect for organizations to consider is the time horizon for assessing exposures. While the common perception is that climate-related risks are “long-term,” arising in 10, 20, or 30 years, this may not be the case. Policies, technology innovation and markets are likely to adjust and shift in advance of many foreseeable climate trends. Likewise, more frequent and severe storms, floods and droughts are occurring today. Organizations, therefore, should carefully consider the time horizon they use to evaluate their exposures and possibly assess them over a range of time horizons to capture potential exposures arising in the short, medium, and longer term. (Source: Task Force on Climate-related Financial Disclosures)
Financial Impact Analysis: refers to an analysis of monetary risks and opportunities that could reasonably be expected to affect the portfolio’s cash flows, access to finance, or cost of capital over the short, medium or long term.
Scenario Analysis: Process for identifying and assessing a potential range of outcomes of future events under conditions of uncertainty. In the case of climate change, for example, scenarios allow an organization to explore and develop an understanding of how the physical and transition risks of climate change may impact its businesses, strategies, and financial performance over time. (source: Task Force on Climate-related Financial Disclosures)
To encourage effective hazard response plans and readiness measures; to ensure safety and critical operations during and after emergencies.
Operational Planning for Resilience
This includes developing emergency response plans and/or business continuity plans outlining the procedures and protocols to follow during hazards and emergencies and maintaining critical operations.
Percentage or number of properties in a portfolio with an emergency response plan and/or a business continuity plan in place.
Option 1: Emergency Response Plan (ERP):
Performance Approach A (absolute performance): Verification of the number or percentage of properties with an ERP across the defined portfolio for the reporting year.
Performance Approach B (performance change): Verification of the change from a baseline year in the percentage of properties with an ERP across the defined portfolio.
Option 2: Business Continuity Plan (BCP):
Performance Approach A (absolute performance): Verification of the number or percentage of properties in a portfolio with a BCP across the defined portfolio.
Performance Approach B (performance change): Verification of the change from a baseline year in the percentage of properties with a BCP across the defined portfolio.
Option 1: Emergency Response Plan (ERP):
Provide the total number of properties within the portfolio that have an Emergency Response Plan (ERP) in place for the reporting year (Performance Approach A) and for the reporting year and a baseline year (Performance Approach B). Describe the method, standard, tool or framework used to develop and manage the plans.
The ERPs should include:
A completed risk assessment or procedure that includes:
Identification of potential incidents — natural or human-caused.
Identification of property assets (e.g., employees, facilities).
Analysis of the likelihood and severity of all identified potential hazards.
Mitigation strategies for high-risk incidents.
Summary of risks — natural or human-caused — identified for the property based on previously completed risk assessments. Risks may include natural risks (e.g., flood, tsunami, wildfire, earthquake, heatwave, etc.), fire, health-related risks (e.g., acute medical emergency, infectious disease pandemic, etc.), technological risks (e.g., power loss, chemical spill, explosion, etc.), human-caused risks (e.g., civil unrest, active shooter, terrorism, etc.).
Procedures that support stakeholders and systems preparation for emergencies, including:
Emergency preparedness training and drills.
A process for vulnerable groups to confidentially identify their specific needs for an emergency.
Communication of the ERP to occupants, including staff, the points of contact for each procedure and protocol via formal training and visible signage to visitors.
A procedure to determine priorities when an incident occurs.
Protection and restoration of critical facilities and systems.
Procedures executed during an emergency to support stakeholders and systems, including:
Interdepartmental communication plans during emergencies.
Pedestrian and vehicle traffic control during emergencies.
Protection and restoration of critical facilities and systems.
Backup power for command centers and essential systems.
Plans for ERP resources and preparation support, including:
Inventory and maintenance of building emergency response resources (e.g., first aid kits, automated external defibrillators (AEDs), emergency notification system, personal protective equipment, etc.) and operations capabilities (e.g., backup power, remote management systems, etc.)
A list of specialized personnel, respective roles and contact information of the emergency response team.
A training course for all employees that includes the procedures that are outlined within the ERP.
Option 2: Business Continuity Plans (BCP):
Provide the total number of properties within the portfolio that have a BCP in place for the reporting year (Performance Approach A) and for the reporting year and a baseline year (Performance Approach B). Describe the method, standard, tool or framework used to develop and manage the plans.
The BCP should include:
A completed business impact analysis or procedure, including:
Identification of all potential incidents, natural or human-caused
Identification of property assets (e.g., employees, facilities, etc.)
Evaluation of the likely effects resulting from disruption of normal business functioning due to an emergency incident.
Identification of which critical business functions should be prioritized for recovery.
Procedures and processes that build the resiliency of the property after the first 24 hours of the incident response, including:
Maintaining a safe working environment.
Support resources and services for personnel impacted by the incident.
Alternative supply sources if necessary.
Alternative working locations if necessary.
Provisions for operations (e.g., telecommuting, etc.) ahead of expected events (e.g., heatwave, snowstorm, etc.) and/or after unexpected events.
Proactive procedures that support stakeholders and systems in preparation of the execution of the BCP:
Training on the BCP, and drills to ensure training is effective and functions are operating as intended.
Alternative work sites or remote work assessment for incidents where the physical place of work is damaged.
A process for vulnerable groups to confidentially identify their specific needs for an emergency.
A procedure to determine priorities when an incident occurs.
Protection and restoration of critical facilities and systems.
Plans for BCP resources and preparation support, including:
Inventory and testing of critical functions for the business continuity.
A list of specialized personnel, roles and contact information of the BCP team.
A training course for all employees that includes the procedures that are outlined within the BCP.
Portfolio-Level Supporting Documentation:
Methodology: Provide documentation describing portfolio-level methods and procedures outlining the steps that the organization took to implement the Emergency Response Plans or Business Continuity Plans across its building portfolio, including any specific frameworks or standards that were used for preparing the plans. Include information about the teams responsible for implementing the plans across the portfolio, the list of names, and locations assigned to the action.
Portfolio-wide Template Plans: If applicable, provide a template Emergency Response Plan (Option 1) and a template Business Continuity Plan (Option 2) that were used to implement the plans at the property level.
Property-Level Supporting Documentation:
Property-Level Data: Indicate the properties for which an Emergency Response Plan (Option 1) or a Business Continuity Plan (Option 2) was completed for the reporting year (Performance Approach A) and baseline year (Performance Approach B), in the PERFORM Property-Level Data Form provided. Alternative documentation (e.g., spreadsheets prepared for other reporting entities, internal tracking sheets, etc.) may be provided if it includes the same information as the PERFORM Property-Level Data Form.
Property-Level Sample Documents: Provide the following documentation for a sample of SQRT(n) properties, where ‘n’ is the total number of properties in the portfolio. A list of properties selected for sampling will be provided during the portfolio creation process via the Multiple Property Upload Template.
Option 1: Evidence demonstrating ERP requirements and implementation (e.g., risk assessment, emergency response plans, equipment inspection records, training materials, etc.). Alternative documentation showing compliance with any equivalent LEED credits through certification scorecards may be provided in lieu of property-level documentation.
Option 2: Documentation demonstrating BCP requirements and implementation (e.g., business impact assessment, resource planning, alternative resource options, etc.)
Percentage of Properties with ERPs or BCPs:
Calculated by dividing the number of properties with an Emergency Response Plan or Business Continuity Plan with the total number of properties in the portfolio and multiplying the fraction by 100.
N = Number of properties with an Emergency Response Plan or Business Continuity Plan T = Total number of properties in the portfolio
Performance Change:
Performance change between the reporting year and a baseline year is calculated for this metric using the percentage change formula:
RY = Reporting Year BY = Baseline Year
Business Continuity Plan (BCP): A predetermined set of strategies, resources, plans and procedures that describe how an organization’s mission and business processes will be sustained during and after a significant incident with effects lasting more than 24 hours.
Business Impact Assessment: Predicts the consequences of a disruption to the entity, and gathers information needed to develop recovery strategies.
Emergency Response Plan (ERP): A predetermined set of strategies, resources, plans and procedures that describe how to prepare for and respond to an incident, natural or human-caused, that threatens life, property or the environment.
Incident: Any situation to which hazard control and mitigation are required for a business to resume full functionality.
Vulnerable Occupants or Groups: Groups and communities at a higher risk for poor physical, psychological or social health (e.g., older adults, people with disabilities, pregnant women, children, etc.).
Adaptation to climate change — Guidelines on vulnerability, impacts and risk assessment
Adaptation to climate change — Requirements and guidance on adaptation planning for local governments and communities
Risk Management
Adaptation to climate change — Guidelines on vulnerability, impacts and risk assessment
Adaptation to climate change — Requirements and guidance on adaptation planning for local governments and communities
Risk management
Adaptation to climate change — Guidelines on vulnerability, impacts and risk assessment
Adaptation to climate change — Requirements and guidance on adaptation planning for local governments and communities